When do I
need to book my trip?
The earlier you book, the greater the availability.
Otherwise, the specifics will vary. Houses and
cabins book first. They are in shorter supply
everywhere. Holidays (Christmas, MLK weekend,
President's weekend, in that order) book early,
given the fact that many groups travel long
distances to the slopes, requiring longer stays.
Hotels are usually the least expensive and most
available option. CTI Concert Series events are
popular and often book early. The term "early" means
different things to different people but, for our
purposes, it means the summer season. Also, the
larger your group, the earlier you need to get
started. Groups over 100 persons should begin
planning in the spring and early summer for best
availability the next winter.
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What is the deposit and payment process?
The process may vary according to the resort and
type of lodging. The standard method, with hotel
lodging, is an initial deposit of $10 per reserved
space, a later per person deposit to reflect a more
accurate count, and a final balance prior to the
trip dates.
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What are some common add-on or upgrade items?
Add-on items include equipment upgrades, snow tubing
(check w/CTI for availability), ski and snowboard
lessons, clothing rentals, transportation, meeting
space, and meals.
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How
many spaces should I reserve?
We know that early in your process, it will be
necessary to work from an estimated number of
participants. Our initial deposit allows you to do
that by using your best estimate, based on your
knowledge of your group. The entire initial deposit
is applied toward the trip costs. You should neither
aim high nor low. Your later per person deposit
allows you to make adjustments to your numbers. You
may add or subtract at that time. Of course,
additions are made based on availability.
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How
do I make changes after I book?
If changes involve different locations or dates, it
will be necessary to talk with your CTI
representative. If there are changes such as number
of rooms and participants, that may be done via the
change form in the packet sent to you at booking.
Your contract will specify due dates to avoid
penalties.
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Can I get meeting space? May I bring a band?
CTI specializes in youth group ski retreats. We
block lodging in advance with youth groups' needs in
mind. We recognize that meeting space is important
so we have it available for groups of 15 to 1000
people. Not all facilities allow amplified music. Be
sure to indicate your meeting space needs when you
call us.
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Are there free trips available for chaperones or
deserving youth?
We follow each particular resort's policies for comp
skiing. e.g. One comp lift and ski rentals per each
15. We extend that further to include a COMPLETE
FREE TRIP per 15. Comp trips are based on the number
of lift ticket purchases. The free trips are
deducted from the final balance amount. In all cases
the stated number for each resort qualifies for the
next one to be the free trip. e.g. One free trip per
15 means the 16th trip is free.
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Does
everyone pay the same amount?
The package rate will vary slightly, depending on
the number of persons in a room, condo or house.
Quoted rates are based on maximum occupancy. Group
leaders often add a small amount to the trip package
cost to cover contingencies, including the
possibility of less than max occupancy. Non-skiers
and non-renters both receive deductions off the
package rate.
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What if it snows too much or not enough?
We get both of these questions several times
throughout the ski season. There are too many
variables to list. Here are three general
statements:
-
The decision to cancel or delay a trip should
not be made earlier than 48 hours prior to
departure. Road and slope conditions may change
rapidly.
-
CTI follows the particular policy governing each
resort.
-
Ultimately, each group has to decide what is in
its best interests. We will work to assist the
group in any way possible.
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How
do I manage the paperwork involved?
Few of us enjoy paperwork; however, record keeping
is a vital part of the trip. Correct information
helps the trip run smoothly. Incorrect information
causes problems. To alleviate this stress (yours and
ours), we have set up an online trip manager. With
your contract number, you will have private access
to forms and needed info. You will be guided though
a simple process and have your records readily
available. You can even send them directly to us
upon completion.
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